Classics Department Travel Authorization Request

Select Your In-Department Designation*

Faculty
Graduate Student

Name*

First Last

UF Email*

UF ID Number*

(No punctuation, ex. 01234567)

Departing From / Arriving To*

Please list both the city you're leaving and where you're traveling to--Ex. Gainesville to Rome, Italy

If you are not traveling directly to the event city/location, please provide an explanation.

Trip Start Date*

Trip End Date*

Are you travelling for Research or for a Conference?

Research
Conference

Trip Purpose/What is the specific benefit to UF? If attending a conference, what are the exact dates of the event?*

Ex. Paper Presentation; Round Table Discussion; Poster Presentation Keynote Address, Respondent, Panel Organizer, Meeting Organizer, Committee Participant, Invited Paper, Session Chair, Other (Identify)

Please upload any relevant documents: (conference invitation, conference schedule, speaker invitation, etc.)

Max. file size: 15 MB.

Conference Format

Will you be attending this conference virtually/remotely?

Yes
No

Travel Costs (PCARD EXPENSES)

Airfare Cost

Lodging Cost

Please include your incurred per night cost and the total cost for the entire trip. Ex: $145/night x 3 nights = $435

Per Night Cost

Number Of Nights

Total Cost

Registration Fees

OTHER EXPENSES (NOT PUT ON PCARD)

Per Diem

Please include your incurred per night cost and the total cost for the entire trip. Ex: $145/night x 3 nights = $435

Per Night Cost

Number Of Nights

Total Cost

Meals

Domestic meal reimbursement rates are $36 per 6AM - 8PM travel day

Other (Please specify, e.g., Cash Advances)

Are you driving your personal vehicle?*

Yes
No

Reimbursement is 44.5¢/Mile (though proof is needed that driving will be cheaper than flying). LIMIT OF 750 MI

Will you be driving a rental car?*

Yes
No

Avis and Budget are the preferred providers for the University of Florida. If Avis/Budget is not available, UF has established contracts with Enterprise/National and Hertz Rental Cars. (For further information, please view the State of Florida Contract (78111808-20-1))

UF International Travel Acknowledgement

Please complete this form before you travel abroad on behalf of the University of Florida. Please do so for each trip even if it involves repeated visits to the same country.

Please upload your signed “International Travel Acknowledgement” form. Your TA cannot be processed without it.

Max. file size: 15 MB.

Please list the countries you're traveling to*

Please confirm*

As required I have registered my international travel with the International Center (https://internationalcenter.ufl.edu/travel/online-travel-registration) and have received my TeamAssist card.

Yes
No

Will UF-owned equipment be taken internationally?

Yes
No

UF-Owned Equipment

MyAssets - view the Foreign Travel Requests page for details about the following questions
Please complete the following information as it is required to complete the Travel Authorization.

Will the item(s) be outside of the traveler's effective control at any time?

Item is considered to be in traveler's effective control when it is in the traveler's physical possession or if it is secured in a hotel safe.

Yes
No

Will the item(s) remain outside of the U.S. for more than 364 days?

Yes
No

Will the item(s) be used by non-UF personnel or an external entity

Yes
No

Does the equipment contain any specialized software, encryption software or encrypted hard drive beyond the standard Windows or Mac encryption?

If you do not know, review the links for Windows or Mac encryption, contact your department's IT support team or use the contact information on MyAssets (link above) for Export Control assistance.

Encrypted software This does not include standard encryption, i.e. FileVault or BitLocker (see MyAssets (link above) for more details).
Specialized software (other than Microsoft Office or standard business software)

Number of Assets

*If item does not have UF decal, check No Decal box. Please do not include personally owned items.

Item 1:

No Decal

Decal Number

Description

Serial Number

Item 2:

No Decal

Decal Number

Description

Serial Number

Item 3:

No Decal

Decal Number

Description

Serial Number

Additional Items (List each asset separately (Include Description, UF Decal Number, and Serial Number. If item does not have UF Decal, enter No Decal)):

Does the equipment contain encrypted or specialized software (other than standard office/business software such as Microsoft Office)? If so, provide details in the notes.

Department of Classics